1.1 The League shall be called the Bedford and District Netball League.
1.2 If a Sponsor for the League is obtained the League Committee shall have the right to amend the League’s name to incorporate the Sponsors name.
1.3 The Bedford and District Netball League are responsible at all times to the Bedfordshire County Netball Association.
2.1 The purpose of the Bedford and District Netball League is to encourage and promote the game of netball.
2.2 Organise events for the benefit of Members
2.3 Employ the funds of the League as shall be deemed to be in the best interest of the Members
3. LEAGUE COMMITTEE
3.1 The management of the affairs of the League shall be vested in the League Committee
3.2 The structure of the League is decided by the League Committee
3.3 The League Committee shall consist of representatives from the Bedford and District Netball League, elected annually at the Annual General Meeting
3.4 The League Committee shall consist of Chairman, Vice-Chairman, League Secretary, Treasurer, Umpiring Secretary, Match Secretaries (the number as deemed necessary by the League Committee), Tournament Organiser, Junior League Secretary, Publicity Officer plus 5 Committee Members. The League Committee shall have the right to co-opt further members as the need arises. Co-opted members shall have no voting rights.
3.5 The League Committee shall have the right to form sub-committees as deemed necessary.
3.6 In the event of a member of the Committee resigning, the League Committee shall have the right to co-opt members to fill the vacancy for the unexpired term. Co-opted members will have a voting right.
3.7 Terms of Reference for all Committee members shall be held on file and reviewed periodically.
3.8 League Committee Meetings shall be held at least every 6 weeks during the playing season including one pre season and one end of season meeting. Only elected members shall attend Committee Meetings, invited guests may attend to discuss specific issues.
3.9 A quorum to make decisions at Committee Meetings is 50% of the elected number.
3.10 Each Committee Member is entitled to one vote on issues at Committee Meetings, unless they have a vested interest in the issue for discussion, whereupon they must abstain.
3.11 In the absence of the Chairman at any meeting the Vice-Chairman shall preside. In the event of the absence of both the Chairman and the Vice-Chairman, another Officer may preside.
3.12 The League Committee shall have the right to request a Committee Member to resign their elected position, if:
(i) the League Committee Member is not carrying out their full designated duties
(ii) the League Committee Member does not attend for 3 consecutive meetings. Under extenuation circumstances the League Committee reserves the right to reconsider the decision.
4. ANNUAL GENERAL MEETING
4.1 The Annual General Meeting shall be held every calendar year during the month of June.
4.2 The date and the Agenda of the Annual General Meeting shall be circulated no later than 21 days before the Meeting to all members entitled to vote.
4.3 Voting at the Annual General Meeting will be in accordance with the AENA Constitution – each club will have one vote. Each League Committee Officer will have one vote.
4.4 Business to be transacted at the Annual General Meeting shall be:
(i) To receive reports and accounts covering the past season
(ii) To elect League Committee Officers and members
(iii) To consider any proposed resolution submitted in writing 21 days before the date of the meeting, which has been proposed and seconded by two members.
4.5 At least one representative from each Club must be present at the Annual General Meeting to enter the forthcoming playing season, to hand in their League Entry Form, together with the appropriate fee and completed League Handbook Details Sheet.
4.5.1 Failure to attend the Annual General Meeting by a Club representative will result in the deduction of 3 points from all teams belonging to that Club from their League points total at the beginning of the season.
4.5.2 In the event of a Club violating 4.5.1 for two seasons an additional penalty of possible non-entry into the League will be considered.
5. EXTRAORDINARY GENERAL MEETING
5.1 An Extraordinary General Meeting may be convened:
(i) By order of the League Committee, or
(ii) Upon the written request to the League Secretary from one third or more of those entitled to vote at the General Meeting
(iii) Each Requisition shall state the purpose for which a meeting is required and shall set out any resolution, which it is desired to propose.
(iv) The meeting shall be held within 28 days of receipt of the requisition by the League Secretary and 14 days notice of the meeting, and of any resolution proposed, shall be given to every member entitled to vote.
6. FIXTURES MEETING
6.1 At least one representative from each team must be present at the Fixtures Meeting to arrange all fixtures for the forthcoming season.
6.1.1 Failure to attend the Fixtures Meeting by a team representative will result in a deduction of 3 points from that teams League points total at the beginning of the season.
6.1.2 In the event of a team violating 6.1.1 for two seasons an additional penalty of possible non-entry into the League will be considered.
7.1 An Independent Auditor shall be appointed at the Annual General Meeting to inspect and audit the League Accounts annually.
7.2 The Financial Year for the League shall be 1st June to 31st May
8. BLUE RIBBON AWARD
8.1 The Blue Ribbon Award for services to the Bedford & District Netball League shall be awarded annually at the Annual General Meeting. Nominations and voting shall be restricted to one per Club.
9.1 All trophies remain the property of the League
9.2 All trophies must be returned by the Clubs holding them 28 days prior to the Annual General Meeting. Failure to do so will render that Club responsible for having the trophy(s) cleaned, engraved and available for the annual presentation.
9.3 Clubs will be held responsible for loss or damage to League trophies
9.4 The replacement of trophies through normal wear and tear to be reviewed annually by the League Committee.
10.1 In the event of the League being wound up, any monies in hand shall be donated to a Charity or Organisation to be named by the League Committee in liaison with the All England Netball Association.